A Shopify virtual assistant for catalog work.
Adding products, updating prices and stock, building collections, uploading images, filling SEO fields. Done by a team with review, on a fixed monthly plan.
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- Description and specs written
- 3 colour variants
- SEO title and handle
- Image matched by SKU
- STARTS FROM
- $249 · up to 250 products
- DELIVERY
- Agreed in your quote
- PLAN
- Monthly Catalog Ops
- PLATFORMS
- Shopify and Shopify Plus
A Shopify virtual assistant is usually hired for the same chores: adding the new season's products, updating prices from a supplier file, fixing stock counts, putting products into collections and tidying images. It is steady work that expands the moment you get busy.
We provide that as a team service. You do not manage a person, and every output is reviewed before it goes live. We are honest about scope: this is catalog work, not general admin.
What you get
- New products added from your spreadsheets, supplier files or PDFs, with titles, descriptions, variants and prices
- Price and stock updates from a sheet, matched by SKU, with a before and after file
- Collections created and maintained, manual or automated by rules
- Images uploaded, matched to products and variants, and named sensibly
- SEO fields filled: page titles, meta descriptions, handles and alt text
- Metafields populated for specs where your theme uses them
- Draft and archived status changes, tags and product type clean-up
- A short monthly QA note listing what changed and what we could not resolve
What we do not do
We do not run ads, answer customer messages, process or fulfil orders, post on social media or build theme features. We do not take your store passwords. Tasks outside the catalog are declined, not improvised.
How it works
- You send a first batch and describe your store and routine tasks.
- We set the plan, confirm what counts as routine and send a written quote.
- Each task: you send a file or brief, the AI engine does the volume, a person reviews.
- You approve changes via a before and after file or a draft state.
- We apply them through a staff account, or return an import file.
Shopify constraints that shape the work
| Quirk | Why it matters | How we handle it |
|---|---|---|
| Three options per product | Size, colour and a third option are the limit on one product | Plan variants before import, flag products needing more |
| Variants limit | Large size runs can hit the per-product variant cap | Check counts first, split with a clear rule if needed |
| Handles | Changing one changes the URL | Keep existing, redirect if changed |
| Inventory by location | Stock updates need the right location | Confirm locations before updating stock |
| Smart collections | Rules depend on tags, vendor, type or price | Standardise those fields first |
| Metafields | Specs need defined fields | Create definitions, fill in bulk |
For the import side, see Shopify bulk product upload, and for collections see Shopify collections.
Hiring a VA or using a managed plan
A hired assistant gives you someone available for odd jobs and judgement calls, but you carry the training, checking and cover for absence. A managed plan gives you a predictable monthly cost, review built in and a team behind each task, with narrower scope. Many stores use both: a person for daily admin, us for catalog volume. The trade-offs are covered in outsourcing product upload.
Pricing
Monthly Catalog Ops starts from:
| India | US | UK | Australia | |
|---|---|---|---|---|
| Per month | ₹7,999 | $349 | £279 | A$529 |
A first bulk build, like uploading a whole catalog, is better as a separate project: catalog listing starts at ₹6,999 / $249 / £199 / A$379 for up to 250 products. Fixed quotes come after we inspect your files and before work starts. See pricing, bulk product upload and the Shopify product upload service.
Is this a fit?
It suits stores that add or change products every week or month, work with supplier files and have no one on staff to spare for it. Agencies with several small clients also use it.
It does not suit you if you want someone for customer service, ads or general admin, or if you change a few products a month and can do it yourself in minutes.
Try the free 10-product sample if the project is a fit, or request a fixed quote at /get-started.
Related services and guides
Specialist pages and practical guides for this work.
SPECIALIST SERVICES
- AI product photography service, managed
- AI search optimization for your catalog
- An Amazon virtual assistant, by the project
- Customer service automation, set up for you
- Catalog management as a service, not another tool
- Ecommerce outsourcing, productised
- Ecommerce product listing, one catalog, every channel
- Ecommerce SEO for your catalog data
- Google Merchant Center disapprovals, fixed
- Product data entry, without the double-keying
- Product descriptions, written for the whole catalog
- Product photo editing service, at catalog scale
- Shopify abandoned cart recovery, built for you
- Shopify store management, done for you
- Shopify store setup with products loaded
- A WhatsApp chatbot for your store
- WhatsApp COD confirmation, set up for you
- Auto parts catalogs, with fitment that holds up
GUIDES
- PRODUCT UPLOADBigCommerce bulk product import: the CSV template, variants, images and common errors
- PRODUCT UPLOADFashion catalog upload: variants, size charts, colour swatches and the data that cuts returns
- COSTS & OUTSOURCINGHow to hire a Shopify expert: who does what, how they charge and what to ask
- PRODUCT UPLOADHow to set up a Shopify store: a step-by-step launch checklist
- PRODUCT UPLOADMagento 2 and Adobe Commerce product import: CSV format, configurables and validation errors
- COSTS & OUTSOURCINGOutsourcing product upload: in-house, freelancers, apps or a service?
SEND US
10 PRODUCTS.
See what your catalog can look like before you commit to anything.
Free if your project is a fit.
Questions we get asked.
Something not covered here? Tell us about your catalog and we'll answer directly.
It covers the Shopify catalog tasks that a virtual assistant usually handles, but as a managed service. A team does the work, a person reviews it, and you approve it. You do not train, supervise or schedule one individual.
We do not run ads, handle customer service chats, process orders, manage social media or edit theme code. The work is product and catalog data inside Shopify. If a request falls outside that, we say so rather than stretch.
Send a sheet, a supplier file or a short written brief. We confirm scope and quantity before starting. Recurring tasks, like a weekly supplier price file, can be set up once and repeated each cycle.
No password. We work through a staff account with limited permissions that you can remove, or we return import files for you to load. Your data is not used to train third-party models.
It depends on the task. Your plan confirms what turnaround applies to routine tasks.
Monthly Catalog Ops starts at ₹7,999, $349, £279 or A$529 per month. One-off bulk work, such as a first catalog build, is quoted separately after we inspect your files.
SEND THE CATALOG.
WE'LL TAKE IT FROM HERE.
Tell us what you have, where it needs to go, and how many products you're working with.