Product data entry for US stores.

Data entry sounds low-skill until you look at the input. A US wholesaler sends a 40-page PDF line sheet where colour is in the filename, sizes are in a footer and the case pack is in a note on page 2. This page is about the work of turning that into rows a Shopify, Amazon or Walmart upload will accept, and what is specific to US catalogs.

What you get

• One row per product or variant: title, handle, description, SKU, price, compare-at price, weight, vendor, type and tags.
• Variants built correctly: one option set per product, parent and child rows aligned, no orphan sizes.
• Barcodes: UPCs placed in the barcode field, checked for length and duplicates.
• Images matched to rows: file names mapped to SKUs, alt text added.
• Units standardised: inches, pounds and ounces in one format.
• Channel-ready versions: Shopify CSV, Amazon flat file or Walmart item setup, depending on your needs.
• An exceptions list: everything we could not fill, and why.

How it works

1. Send your source files. Spreadsheets, PDFs, photos, a link to a supplier feed. Share store access only through a staff or collaborator account.
2. We inspect and quote. A fixed price, based on volume and how messy the sources are.
3. We build the rows. The AI engine extracts and structures; a person reviews each output against the source.
4. You approve a sample, then the batch. Drafts only, never live without sign-off.
5. Delivery. A CSV, or products loaded as drafts, plus the exceptions list.

What is specific to US data entry

Line sheets and catalogs from US distributors

American wholesale catalogs arrive as PDF line sheets, linesheet spreadsheets with merged cells, or order forms with colours across the top and sizes down the side. These need unpivoting: one row per size and colour. We have seen sheets where case pack and minimum order quantity sit in the same cell as price. We separate them and put wholesale terms in a metafield or a separate price column.

UPCs and brand fields

US marketplaces rely on UPCs. We check each barcode is 12 digits, flag duplicates across variants and flag rows with none. If a product legitimately has no UPC, Amazon and Google each have their own route; we flag it, and you decide.

Imperial units and US sizing

Dimensions arrive as 24 x 18 x 12 in, or "2ft", or "24 inch". We standardise. Apparel sizes follow US scales, with numeric women's sizing and S to XXL for tops. Shoe widths stay as an attribute. Where a supplier supplies EU or UK sizes, we convert only if the brand's size chart says how.

Sales tax and product type

Each row gets a product type that makes sense for tax category assignment. Clothing, food and supplements are treated differently across states, so the category matters. Rates, registration and filing are yours and your accountant's responsibility.

Condition, country of origin and compliance text

Amazon and Google want condition (new, refurbished). Country of origin matters for labelling and customs paperwork on imports. California Prop 65 text sits in descriptions or metafields. We carry what your source states and flag the gaps.

US spelling

Color, gray, jewelry, aluminum. We convert from British or Indian English and drop phrases that read oddly to US shoppers.

Pricing

Product listing starts at $249 for up to 250 products, $449 for up to 500 and $699 for up to 1,000, with a custom quote above that. A fixed quote follows once we inspect your files. If your data is also messy, add catalog cleanup, which starts at $199. See pricing, and bulk product upload for the full service.

Is this a fit?

It suits stores with hundreds or thousands of SKUs coming from distributors, PDFs and spreadsheets, where the bottleneck is typing, not decisions. It also helps if you have new season stock to load and no one to do it.

If you have under 50 products with clean supplier data, you are better off using Shopify's CSV import yourself; our bulk upload guide covers it. If you need photography or copywriting from scratch, that is separate work.

Send a free sample of up to 10 products, then ask for a fixed quote at get started.